Seasonal Administrative Assistant

Indian Wells, CA 92210

Posted: 04/18/2024 Industry: Admin/Clerical Job Number: 1678013

Job Description

Our client is seeking a Seasonal Administrative Assistant to provide administrative support during the BNP Paribas Open tournament. This position will assist with the administrative needs of the restaurant, maintaining schedules, tips records, employee breaks, and reconciling daily reports and revenue during the tournament.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Point of contact for staff sign in/sign out.

  • Maintain accurate schedules and enforce mandatory breaks.

  • Approve daily sign in sheets and consolidate all schedule information to be accurate and ready for payroll.

  • Reconcile sign in sheets with tip sheets for payroll.

  • Verify, report, adjust, and track all employee tips throughout the tournament.

  • Handle uniform disbursement and manage inventory of company provided items for staff.

  • Assist the GM/Office Manager with sales reports and daily documentation for revenue reports.

  • Reconcile daily cash with revenue reports and verify daily deposits.

  • Assist the GM/Office Manager company policy compliance.

  • Assist with UPS and incoming/outgoing mail or returns.

  • Maintain consistent communication with GM, AGM, Office Manager and HR regarding personnel information.

  • Other duties as assigned.

 

QUALIFICATIONS

EDUCATION & EXPERIENCE:

  • Experience in an administrative or office setting.

  • Bachelor’s Degree or Some college preferred.

 

KNOWLEDGE, SKILLS & OTHER ABILITIES:

  • General understanding of accounting formulas.

  • Ability to organize numerical data.

  • Strong leadership ability and interpersonal relationship skills.

  • Attention to detail, organization, and customer service.

  • Knowledge of food, beverage, and hospitality industries.

  • Positive, energetic, punctual, and reliable.

  • Calm under pressure: must have the ability to problem solve, trouble shoot, effectively prioritize work and assignments, and accurately meet deadlines.

  • Maintain a positive, upbeat manner, promote, and exemplify Company values and represent departmental objectives and interests to internal and external customers.

 

LANGUAGE ABILITY:

  • Must be able to read, write, understand, and speak English.

  • Ability to speak effectively with Guests, Sponsors, VIP customers and employees of the organization.

 

REASONING ABILITY:

  • Ability to carry out instructions furnished in written, oral, or diagram form.

  • Ability to deal with problems involving several concrete variables in standardized situations.

 

MATH ABILITY:

  • Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.

  • Ability to apply concepts of basic math, algebra, and accounting.

  • Ability to understand and manipulate spreadsheets.

  • Strong counting and calculating of percentages, addition, subtraction, multiplication, and division.

 

COMPUTER SKILLS:

  • Intermediate to advanced experience with Microsoft Excel.

  • Comfortable with hospitality and sales technology platforms.

  • Experience working with Micros Symphony and/or Open table a plus.

 

EQUIPMENT:

  • Computer

  • Telephone

  • Copier / Fax

  • Time clock

 

CONFIDENTIAL INFORMATION:

While performing the duties of this job, the employee will have access to confidential information about players, guests, VIP’s, sponsors, and other individuals. Employees are responsible for safeguarding the confidential information obtained during employment.

 

Must be available to work from January 29, 2024 – March 31, 2024

Work Schedule:

January 29 - March 22, 2024, 10am – 6pm (as necessary for training)

March 3, 2024 - March 17, 2024, 8am – 4pm and 3pm – 11pm (1/2 hour lunch)

 

Pay = $18-20/hr

Meet Your Recruiter

Meegan Villa
President

Meegan Villa
President/Owner/Recruiter


As the owner of Proper Solutions, I never wanted to give up interacting and working with candidates. That's what I love to do! I am actively involved with many organization in the community and keep my ear to the ground to hear about job opportunities in the Coachella Valley. Please feel free to reach out via email meegan@propersolutions.biz I look forward to hearing from you!

 

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