Our client is looking for a Program Coordinator that will be responsible for scheduling appointments, preparing proposals & contracts, composing and sending  a variety of correspondence, participating in community sustainability initiatives, completing monthly billing and reports, developing and maintaining the department's filing systems, maintaining all department databases. The Program Coordinator will also act as the liaison between the various departments and managers. Will be responsible for consumer-related duties including documentation audits, payroll, I.H.S.P, and other consumer-related documentation.


DUTIES AND RESPONSIBILITIES:

• Research, analyze, and prepare information regarding sustainability
• Compose, prepare, and type a variety of correspondence, reports, forms, and other materials with a high level of accuracy and completeness.
• Prepare and/or review all customer contracts and proposals
• Oversee and maintain Q Shred, customer database, mailing lists, and contracts
• Assist with outreach to local communities, schools, and businesses
• Assist with the development & implementation of new sustainability initiatives
• Maintain program financial logs and records
• Develop and maintain accurate filing systems and records both electronically and hard copy
• Schedule pickup/deliveries for divisions
• Coordinate with the Manager to ensure routes are efficient
• Provide and ensure quality customer service
• Answer multi-line phone and transfer calls professionally and accurately
• Monitor voicemail, receive visitors, and relay messages in a timely manner
• Available to work various events after normal business hours
• Be courteous and professional in conduct and appearance at all times
• Work within a team setting to establish and maintain appropriate client goals and objectives
• Observe clients in their training programs on a regular basis
• Perform audits of consumer-related documentation
• Assign and ensure completion of consumer time studies, semi/annual evaluations, assessments
• Work together with required departments sharing information regarding common clients
• Attend all client-related meetings and departmental meetings as required
• Work with appropriate staff on methods used to meet client and program goals
• Maintains confidentiality in accordance with HIPAA guidelines
• Work toward and maintain department & organization strategic goals and objectives
• Seek and participate in training and other opportunities for professional and departmental development
• Other duties as assigned

REQUIREMENTS:

• High School Diploma or equivalent, some college preferred
• First Aid and CPR certification
• At least 2 years experience working in an office setting
• Clean DMV and Background Report
• Valid vehicle insurance and proof of vehicle registration
• Proficient in Word, Outlook, Excel, PowerPoint, and Publisher programs
• Must be well organized and detail-oriented, with the ability to prioritize work assignments and meet deadlines under pressure
• Excellent interpersonal, verbal, and written communication skills and excellent writing and editing skills.
• Attention to detail and high level of accuracy
• Ability to multi-task and meet deadlines under pressure
• Experience in event planning
• Basic accounting knowledge

Full-time: Monday-Friday
Pay = $20/hr