Our client is looking for a Design Studio Administrator that would be responsible for the following duties:

• Daily basics open up office, answer phones, greet guests, give showroom tours
• Maintain showroom calendar and appointments
• Take processed addendums to Admin office daily
• Help trades and vendors with all inquiries
• Order office Supplies, business cards, and maintain inventory
• Reconcile Design budget, code all incoming invoices
• Pick up lunches as needed
• Maintain New Sale Worksheet binder
• Create new homeowner file
• Send Welcome Letters to new homebuyers once escrow is closed
• Prepare fed-ex deliveries
• Keep track of plans sold on lots including exterior color scheme
• Create deadline stages and cutoff sheets for all new homeowners
• Email to trades new homeowner information
• Scan & upload Design specifications and sketches to shared drive/red IHMS
• Process all Design Studio Addendums/Contract for client files and distribution
• Assists designers with creating addendum/ contracts as necessary
• Create or update Design specification sheets
• Assist Designer with construction walkthroughs - pre-drywall walk/Cabinet walk documents
• Receive & process homeowner payments to accounting
• Prepare homeowner file for day of new Design appointment
• Receive material approvals and verify samples for Designer s approval
• Orders Architectural plans as needed
• Maintain client material samples
• Manage Showroom - all Vendors (updating inventory, order samples, client samples, dropped/discontinued material etc.)
• A lot of lifting and moving samples (must be able to lift up to 50 lbs)
• Set up and schedule Vendor presentations
• Take photo of the design appointment selected materials and finished homes
• Maintain and order samples
• Maintain and update reports
• Assists with miscellaneous duties relative to projects(s) assigned by the Design Director or Designers

Software/Aps Used:
Word, Excel, Outlook, IHMS Reports, Mark Systems (red IHMS)

Full-time = Monday Friday
Pay = $45k -$47k (DOE)