Design Studio Administrator

La Quinta, CA 92253

Posted: 04/12/2023 Industry: Admin/Clerical Job Number: 1658629 Pay Rate: $45000.00/year

Job Description

Our client is looking for a Design Studio Administrator that would be responsible for the following duties:

  • Daily basics open up office, answer phones, greet guests, give showroom tours
  • Maintain showroom calendar and appointments
  • Take processed addendums to Admin office daily
  • Help trades and vendors with all inquiries
  • Order office Supplies, business cards, and maintain inventory
  • Reconcile Design budget, code all incoming invoices
  • Pick up lunches as needed
  • Maintain New Sale Worksheet binder
  • Create new homeowner file
  • Send Welcome Letters to new homebuyers once escrow is closed
  • Prepare fed-ex deliveries
  • Keep track of plans sold on lots including exterior color scheme
  • Create deadline stages and cutoff sheets for all new homeowners
  • Email to trades new homeowner information
  • Scan & upload Design specifications and sketches to shared drive/red IHMS
  • Process all Design Studio Addendums/Contract for client files and distribution
  • Assists designers with creating addendum/ contracts as necessary
  • Create or update Design specification sheets
  • Assist Designer with construction walkthroughs - pre-drywall walk/Cabinet walk documents
  • Receive & process homeowner payments to accounting
  • Prepare homeowner file for day of new Design appointment
  • Receive material approvals and verify samples for Designer s approval
  • Orders Architectural plans as needed
  • Maintain client material samples
  • Manage Showroom - all Vendors (updating inventory, order samples, client samples, dropped/discontinued material etc.)
  • A lot of lifting and moving samples (must be able to lift up to 50 lbs)
  • Set up and schedule Vendor presentations
  • Take photo of the design appointment selected materials and finished homes
  • Maintain and order samples
  • Maintain and update reports
  • Assists with miscellaneous duties relative to projects(s) assigned by the Design Director or Designers

Software/Aps Used:
Word, Excel, Outlook, IHMS Reports, Mark Systems (red IHMS)

Full-time = Monday Friday
Pay = $45k -$47k (DOE)

Meet Your Recruiter

Meegan Villa

Meegan Villa

As the owner of Proper Solutions, I never wanted to give up interacting and working with candidates. That's what I love to do! I am actively involved with many organization in the community and keep my ear to the ground to hear about job opportunities in the Coachella Valley. Please feel free to reach out via email I look forward to hearing from you!


Apply Online

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.