Bilingual Administrative Assistant

Indio, CA 92201

Posted: 09/25/2024 Industry: Admin/Clerical Job Number: 1686275

Job Description

Our client is seeking a reliable, professional, and bilingual (English/Spanish) Administrative Assistant to join their team. As the first point of contact for their company, you will play a crucial role in providing excellent customer service and ensuring smooth office operations.

Responsibilities:

  • Answer and direct phone calls using a phone system in a professional and courteous manner

  • Provide project coordination support, including organizing and maintaining project files, tracking deadlines, and assisting with project documentation

  • Utilize QuickBooks or other accounting software to assist with bookkeeping tasks, such as invoicing clients, tracking expenses, and reconciling accounts

  • Schedule appointments and manage the appointment calendar effectively

  • Greet clients upon arrival and check them in for their appointments

  • Assist clients with completing necessary forms and paperwork

  • Maintain cleanliness and organization of the reception area

  • Perform general administrative tasks such as filing, scanning, and data entry

  • Perform order entry tasks by accurately inputting customer orders into the system and ensuring timely processing

Requirements:

  • MUST BE fluent in both English and Spanish

  • MUST BE always presentable and wear office attire daily

  • MUST BE able to work Monday through Friday from 9am - 5pm.

  • Proven experience (2 yrs) in an administrative role or similar position is required

  • High school diploma required. Additional education or certification in office administration is a plus

  • Strong communication and interpersonal skills

  • Excellent organizational and multitasking abilities

  • Proficient in using computer software programs such as Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks

  • Must have reliable transportation

  • Ability to learn and adapt quickly in a fast-paced environment

  • Must be reliable, punctual, and able to work well independently as well as part of a team

  • Attention to detail and accuracy in all tasks

  • Ability to handle sensitive information with confidentiality

  • Strong problem-solving skills

 

Full-time

Pay: $22 - $25/hr

Meet Your Recruiter

Angela Wingfield
Office Manager/Recruiter

Angela Wingfield
Office Manager/Recruiter


I love working with job seekers! As the office manager for Proper Solutions, I wear many hats and recruiting is my favorite. Living in the Coachella Valley for the last 30+ years has allowed me to build relationships with many local business and leaders. Please feel free to reach out via email angela@propersolutions.biz I look forward to hearing from you!

 

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.