Our client is seeking a reliable, professional, and bilingual (English/Spanish) Administrative Assistant to join their team. As the first point of contact for their company, you will play a crucial role in providing excellent customer service and ensuring smooth office operations.

Responsibilities:

• Answer and direct phone calls using a phone system in a professional and courteous manner

• Provide project coordination support, including organizing and maintaining project files, tracking deadlines, and assisting with project documentation

• Utilize QuickBooks or other accounting software to assist with bookkeeping tasks, such as invoicing clients, tracking expenses, and reconciling accounts

• Schedule appointments and manage the appointment calendar effectively

• Greet clients upon arrival and check them in for their appointments

• Assist clients with completing necessary forms and paperwork

• Maintain cleanliness and organization of the reception area

• Perform general administrative tasks such as filing, scanning, and data entry

• Perform order entry tasks by accurately inputting customer orders into the system and ensuring timely processing

Requirements:

• MUST BE fluent in both English and Spanish

• MUST BE always presentable and wear office attire daily

• MUST BE able to work Monday through Friday from 9am - 5pm.

• Proven experience (2 yrs) in an administrative role or similar position is required

• High school diploma required. Additional education or certification in office administration is a plus

• Strong communication and interpersonal skills

• Excellent organizational and multitasking abilities

• Proficient in using computer software programs such as Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks

• Must have reliable transportation

• Ability to learn and adapt quickly in a fast-paced environment

• Must be reliable, punctual, and able to work well independently as well as part of a team

• Attention to detail and accuracy in all tasks

• Ability to handle sensitive information with confidentiality

• Strong problem-solving skills

Full-time

Pay: $22 - $25/hr