Bilingual Admin. Assistant for Governmental Agency

Coachella, CA 92236

Posted: 09/15/2023 Industry: Admin/Clerical Job Number: 1667698 Pay Rate: $25.99/hour

Job Description

Our client is looking for a temporary bilingual Administrative Assistant to perform the following duties:

  • Perform a wide variety of general clerical and office work including the maintenance of accurate and detailed files, logs, manuals, and records; verify accuracy of information.
  • Prepare routine correspondence, forms, reports, correspondence, and memoranda using word processing software that is similar to Microsoft Office suite of software such as Microsoft Word, Excel, Access, and PowerPoint.
  • Perform routine clerical and logistical support tasks in preparation for meetings; arrange and schedule meetings; deliver and pick up documents.
  • Maintain routine records.
  • Receive and record payments and issue receipts; receive monies as payment for various fees or services; issue documents and prepare receipts according to established procedures.
  • Operate office equipment including copiers, facsimile machines and computers; input and retrieve data and text; organize and maintain records storage and filing.
  • Respond to public inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner.
  • Maintain a calendar of activities, meetings and various events for the assigned department or division.
  • Answer telephone; screen and route calls to appropriate personnel. Provide front counter assistance including providing information; respond to and resolve complaints and requests for information.
  • Organize and manage efficiency of the department; prepare and/or organize files, order supplies, process and distribute mail.

Knowledge of:

  • English usage, spelling, grammar and punctuation.
  • Modern office procedures, methods and equipment.
  • Basic departmental policies and procedures desired.
  • Basic clerical accounting principles and procedures.
  • Principles and procedures of record keeping.
  • Methods and techniques of proper phone etiquette.
  • All tools, equipment, procedures and safety precautions for the division.
  • Safety practices and procedures.

Ability to:

  • Must be bilingual (English/Spanish)
  • Type at a speed necessary for adequate job performance.
  • Communicate clearly and effectively, both orally and in writing.
  • Establish and maintain effective working relationships with other employees and the public.
  • Understand and carry out oral and written instructions.
  • Learn to interpret, explain and enforce department policies and procedures.
  • Work independently without supervision.

Three (3) years of increasingly responsible clerical experience.

Pay = $25.99/hr

Meet Your Recruiter

Angela Wingfield
Office Manager/Recruiter

Angela Wingfield
Office Manager/Recruiter

I love working with job seekers! As the office manager for Proper Solutions, I wear many hats and recruiting is my favorite. Living in the Coachella Valley for the last 30+ years has allowed me to build relationships with many local business and leaders. Please feel free to reach out via email I look forward to hearing from you!


Apply Online

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.