Our client is looking for a temporary bilingual Administrative Assistant to perform the following duties:

• Perform a wide variety of general clerical and office work including the maintenance of accurate and detailed files, logs, manuals, and records; verify accuracy of information.
• Prepare routine correspondence, forms, reports, correspondence, and memoranda using word processing software that is similar to Microsoft Office suite of software such as Microsoft Word, Excel, Access, and PowerPoint.
• Perform routine clerical and logistical support tasks in preparation for meetings; arrange and schedule meetings; deliver and pick up documents.
• Maintain routine records.
• Receive and record payments and issue receipts; receive monies as payment for various fees or services; issue documents and prepare receipts according to established procedures.
• Operate office equipment including copiers, facsimile machines and computers; input and retrieve data and text; organize and maintain records storage and filing.
• Respond to public inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner.
• Maintain a calendar of activities, meetings and various events for the assigned department or division.
• Answer telephone; screen and route calls to appropriate personnel. Provide front counter assistance including providing information; respond to and resolve complaints and requests for information.
• Organize and manage efficiency of the department; prepare and/or organize files, order supplies, process and distribute mail.

QUALIFICATIONS
Knowledge of:

• English usage, spelling, grammar and punctuation.
• Modern office procedures, methods and equipment.
• Basic departmental policies and procedures desired.
• Basic clerical accounting principles and procedures.
• Principles and procedures of record keeping.
• Methods and techniques of proper phone etiquette.
• All tools, equipment, procedures and safety precautions for the division.
• Safety practices and procedures.

Ability to:

• Must be bilingual (English/Spanish)
• Type at a speed necessary for adequate job performance.
• Communicate clearly and effectively, both orally and in writing.
• Establish and maintain effective working relationships with other employees and the public.
• Understand and carry out oral and written instructions.
• Learn to interpret, explain and enforce department policies and procedures.
• Work independently without supervision.

Experience:
Three (3) years of increasingly responsible clerical experience.

Full-Time
Pay = $25.99/hr