Our client has an immediate need for an Administrative Assistant to support and assist general office activities and projects with administrative tasks. Provide customer service support and contact with homeowners and board members.

Duties and Responsibilities:

• Maintain a positive attitude at all times

• Receive and respond to incoming calls from homeowners, Board members. and vendors. Follow through on various requests

• Process and maintain daily work orders, follow up on outstanding work orders, homeowner interaction specifically in difficult situations

• Process requisitions, match up receipts/invoices for services rendered, and maintain files and databases

• Perform administrative duties such as data entry, opening mail, scanning, filing, faxing, and responding to correspondence under the direction of the manager

• Serve as the backup to the front desk and/or back office admin and perform other duties as needed for other departments under the direction of the manager

SKILLS & ABILITY:

• Proficient in Excel and Microsoft Word, e-mail, Microsoft Outlook, and other basic office support software

• Operating general office equipment, maintaining files, scanning, faxing, and perform basic accounting functions

• Exercise good judgment and the ability to quickly learn department and company policies and procedures

• Work well under pressure, sometimes meeting multiple and conflicting deadlines

• Shall at all times demonstrate cooperative behavior with colleagues, supervisors, and homeowners

• Be pleasant and helpful

• Perform duties of a sensitive and confidential nature regarding homeowner information and personnel

Mon – Fri

Pay = $20-25/hr