Administrative Assistant for Governmental Agency

Palm Springs, CA 92262

Posted: 08/25/2023 Industry: Admin/Clerical Job Number: 1667457 Pay Rate: $20.00/hour

Job Description

Our client is looking for a temporary Administrative Assistant to perform the following duties:

  • Perform a wide variety of general clerical and office work, including the maintenance of accurate and detailed files, logs, manuals, and records; verify accuracy of information.
  • Prepare routine correspondence, forms, reports, correspondence, and memoranda using word processing software similar to Microsoft Office suite of software such as Microsoft Word, Excel, Access, and PowerPoint.
  • Perform routine clerical and logistical support tasks in preparation for meetings; arrange and schedule meetings; deliver and pick up documents.
  • Maintain routine records.
  • Receive and record payments and issue receipts; receive monies as payment for various fees or services; issue documents and prepare receipts according to established procedures.
  • Operate office equipment, including copiers, facsimile machines, and computers; input and retrieve data and text; organize and maintain records storage and filing.
  • Respond to public inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner.
  • Maintain a calendar of activities, meetings, and various events for the assigned department or division.
  • Answer telephone; screen and route calls to appropriate personnel. Provide front counter assistance including providing information; respond to and resolve complaints and requests for information.
  • Organize and manage efficiency of the department; prepare and/or organize files, order supplies, process and distribute mail.

Knowledge of:

  • English usage, spelling, grammar and punctuation.
  • Modern office procedures, methods, and equipment.
  • Basic departmental policies and procedures desired.
  • Basic clerical accounting principles and procedures.
  • Principles and procedures of record keeping.
  • Methods and techniques of proper phone etiquette.
  • All tools, equipment, procedures, and safety precautions for the division.
  • Safety practices and procedures.

Ability to:

  • Type at a speed necessary for adequate job performance.
  • Communicate clearly and effectively, both orally and in writing.
  • Establish and maintain effective working relationships with other employees and the public.
  • Understand and carry out oral and written instructions.
  • Learn to interpret, explain, and enforce department policies and procedures.
  • Work independently without supervision.

Two (2) years of increasingly responsible clerical experience.

Pay = $20/hr

Meet Your Recruiter

Meegan Villa

Meegan Villa

As the owner of Proper Solutions, I never wanted to give up interacting and working with candidates. That's what I love to do! I am actively involved with many organization in the community and keep my ear to the ground to hear about job opportunities in the Coachella Valley. Please feel free to reach out via email I look forward to hearing from you!


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