Administrative Assistant for Governmental Agency

Palm Springs, CA 92262

Posted: 08/25/2023 Industry: Admin/Clerical Job Number: 1667457 Pay Rate: $20 / hour

Job Description

Our client is looking for a temporary Administrative Assistant to perform the following duties:


  • Perform a wide variety of general clerical and office work including the maintenance of accurate and detailed files, logs, manuals and records; verify accuracy of information.

  • Prepare routine correspondence, forms, reports, correspondence, and memoranda using word processing software that is similar to Microsoft Office suite of software such as Microsoft Word, Excel, Access, and Power Point.

  • Perform routine clerical and logistical support tasks in preparation for meetings; arrange and schedule meetings; deliver and pick-up documents.

  • Maintain routine records.

  • Receive and record payments and issue receipts; receive monies as payment for various fees or services; issue documents and prepare receipts according to established procedures.

  • Operate office equipment including copiers, facsimile machines and computers; input and retrieve data and text; organize and maintain records storage and filing.

  • Respond to public inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner.

  • Maintain a calendar of activities, meetings and various events for the assigned department or division.

  • Answer telephone; screen and route calls to appropriate personnel. Provide front counter assistance including providing information; respond to and resolve complaints and requests for information.

  • Organize and manage efficiency of the department; prepare and/or organize files, order supplies, process and distribute mail.



Knowledge of:

  • English usage, spelling, grammar and punctuation.

  • Modern office procedures, methods and equipment.

  • Basic departmental policies and procedures desired.

  • Basic clerical accounting principles and procedures.

  • Principles and procedures of record keeping.

  • Methods and techniques of proper phone etiquette.

  • All tools, equipment, procedures and safety precautions for the division.

  • Safety practices and procedures.

Ability to:

  • Type at a speed necessary for adequate job performance.

  • Communicate clearly and effectively, both orally and in writing.

  • Establish and maintain effective working relationships with other employees and the public.

  • Understand and carry out oral and written instructions.

  • Learn to interpret, explain and enforce department policies and procedures.

  • Work independently without supervision.



Two (2) years of increasingly responsible clerical experience.



Pay = $20/hr

Meet Your Recruiter

Angela Wingfield
Office Manager/Recruiter

Angela Wingfield
Office Manager/Recruiter

I love working with job seekers! As the office manager for Proper Solutions, I wear many hats and recruiting is my favorite. Living in the Coachella Valley for the last 30+ years has allowed me to build relationships with many local business and leaders. Please feel free to reach out via email I look forward to hearing from you!


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