Administrative Assistant
La Quinta, CA 92253 United States of America
Job Description
Our client is looking for a temporary Administrative Assistant to perform basic administrative support activities such as reception, mail handling, filing, data entry, facility/room/event scheduling, typing, and general customer service.
ESSENTIAL DUTIES:
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Creates and updates a variety of routine correspondence and documents.
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Creates and prepares basic weekly, monthly, and quarterly reports.
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Creates invoices for bills, deposits, and refunds; works closely with finance department to ensure numbers are accurate.
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Maintains a filing and retrieval system; collects and files various documents.
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Maintains office supplies; tracks inventory; orders supplies and materials; and checks deliveries relative to receipts.
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Performs intake of a variety of documents, agreements, and requests by collecting, tracking, and filing information; communicates if additional information is needed; distributes or sends on to the appropriate party.
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Performs training new employees in work duties and procedures as assigned.
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Posts, sorts, routes, and delivers mail throughout the department/office.
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Prepares, proofreads, duplicates, and files a wide variety of records and documents, including confidential information.
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Provides basic administrative support to the department, division, or assignment management staff.
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Provides receptionist functions, including answering and transferring incoming phone calls, taking messages, greeting visitors, giving directions to the public, and maintaining lobby area.
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Updates and maintains information on the department/division's web page, within manuals, and forms.
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Performs other related duties as assigned.
MINIMUM QUALIFICATIONS:
KNOWLEDGE OF:
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Administrative support methods and principles.
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Applicable local, state, and federal laws, rules, and regulations.
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Customer service principles.
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Documentation and record keeping principles.
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Modern office procedures and equipment.
SKILL IN:
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Communication and interpersonal skills, as applied to interaction with coworkers, supervisor, the general public, etc., sufficient to exchange or convey information and to receive work direction.
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Comprehending and correctly interpreting a variety of informational documents.
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Maintaining accurate records.
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Maintaining effective working relationships with peers, public, and staff.
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Operating a computer and relevant software applications.
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Operating modern office equipment.
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Performing basic math computations, including addition, subtraction, multiplication, and division.
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Providing customer service.
Full-time: Monday – Friday
Pay = $22/hr
Meet Your Recruiter
Angela Wingfield
Office Manager/Recruiter
Angela Wingfield
Office Manager/Recruiter
I love working with job seekers! As the office manager for Proper Solutions, I wear many hats and recruiting is my favorite. Living in the Coachella Valley for the last 30+ years has allowed me to build relationships with many local business and leaders. Please feel free to reach out via email angela@propersolutions.biz I look forward to hearing from you!