Administrative Assistant

La Quinta, CA 92253

Posted: 04/18/2024 Industry: Admin/Clerical Job Number: 1678666

Job Description

Our client is looking for a temporary Administrative Assistant to perform basic administrative support activities such as reception, mail handling, filing, data entry, facility/room/event scheduling, typing, and general customer service.

 

ESSENTIAL DUTIES:

  • Creates and updates a variety of routine correspondence and documents.

  • Creates and prepares basic weekly, monthly, and quarterly reports.

  • Creates invoices for bills, deposits, and refunds; works closely with finance department to ensure numbers are accurate.

  • Maintains a filing and retrieval system; collects and files various documents.

  • Maintains office supplies; tracks inventory; orders supplies and materials; and checks deliveries relative to receipts.

  • Performs intake of a variety of documents, agreements, and requests by collecting, tracking, and filing information; communicates if additional information is needed; distributes or sends on to the appropriate party.

  • Performs training new employees in work duties and procedures as assigned.

  • Posts, sorts, routes, and delivers mail throughout the department/office.

  • Prepares, proofreads, duplicates, and files a wide variety of records and documents, including confidential information.

  • Provides basic administrative support to the department, division, or assignment management staff.

  • Provides receptionist functions, including answering and transferring incoming phone calls, taking messages, greeting visitors, giving directions to the public, and maintaining lobby area.

  • Updates and maintains information on the department/division's web page, within manuals, and forms.

  • Performs other related duties as assigned.

 

MINIMUM QUALIFICATIONS:

KNOWLEDGE OF:

  • Administrative support methods and principles.

  • Applicable local, state, and federal laws, rules, and regulations.

  • Customer service principles.

  • Documentation and record keeping principles.

  • Modern office procedures and equipment.

 

SKILL IN:

  • Communication and interpersonal skills, as applied to interaction with coworkers, supervisor, the general public, etc., sufficient to exchange or convey information and to receive work direction.

  • Comprehending and correctly interpreting a variety of informational documents.

  • Maintaining accurate records.

  • Maintaining effective working relationships with peers, public, and staff.

  • Operating a computer and relevant software applications.

  • Operating modern office equipment.

  • Performing basic math computations, including addition, subtraction, multiplication, and division.

  • Providing customer service.

 

Full-time: Monday – Friday

Pay = $22/hr

Meet Your Recruiter

Angela Wingfield
Office Manager/Recruiter

Angela Wingfield
Office Manager/Recruiter


I love working with job seekers! As the office manager for Proper Solutions, I wear many hats and recruiting is my favorite. Living in the Coachella Valley for the last 30+ years has allowed me to build relationships with many local business and leaders. Please feel free to reach out via email angela@propersolutions.biz I look forward to hearing from you!

 

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