Our client is looking for a permanent part-time Administrative Assistant that can multi-task and is well organized.
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Duties and Responsibilities:
Answering phones
Scheduling Zoom meetings and sending out calendar invites
Mail processing
UPS system for larger distributions of documents (create label lists for document distribution in Word and/or Excel, maintain tracking for documents)
Tracking/logging of reimbursable expenses for client billables (this includes scanning and digital filing into the project files)
Process outgoing client invoices and track payables (Excel and Word used in processing invoices)
File Maintenance; electronic and paper (FileMakerPro to digitally catalog files)
Office Supply maintenance (ordering (e.g. Staples), stocking etc.)
General office upkeep (water plants, take out recycling, keep communal areas of the office tidy, etc.)
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Requirements and Skills:
Office 365 knowledge (WORD and Excel) - can compile emails and short transmittals
Good communication (oral and writing - grammar, spelling, etc.)
Simple accounting knowledge (i.e. simple excel formulas etc.)
Detail oriented (record keeping)
Ability to multi-task
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Part-time: 22 hrs per week (some flexibility for full-time days to cover for vacations etc.)
Mondays: 8am – 2:30pm (1/2 lunch)
Tuesdays – Fridays: 10am – 2pm
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Pay = $20-22/hr (DOE)
As the owner of Proper Solutions, I never wanted to give up interacting and working with candidates. That's what I love to do! I am actively involved with many organization in the community and keep my ear to the ground to hear about job opportunities in the Coachella Valley. Please feel free to reach out via email meegan@propersolutions.biz I look forward to hearing from you!