Administrative Assistant (PT)

Palm Desert, CA 92211

Posted: 05/15/2024 Industry: Admin/Clerical Job Number: 1682708

Job Description

Our client is looking for a detail-oriented and organized Administrative Assistant to join their team. The Administrative Assistant will professionally represent and be the initial "face" of their organization to clients and third parties. The ideal candidate will provide administrative support and assist in daily office tasks to ensure smooth operations.

 

Duties:

  • Open/close office

  • Reception, phone call routing/inquiries and greeting of visitors (vendors, clients, etc.)

  • Mail: collect, open, and distribute incoming, post and send outgoing mail, as well as occasional CEO/COO inbox/outbox pick-up, delivery

  • Maintain electronic document filing

  • Maintain company's internal client and project management system (will train)

  • Microsoft Office Suite: Good to excellent working knowledge (Word, Excel, Outlook, PowerPoint)

  • Transcribe notes and messages accurately

  • Maintain/order office supplies (office, kitchen, bathrooms, etc.)

  • Maintain company calendar: staff vacations, birthdays, anniversaries, send cards/flowers/gifts, etc.

  • Maintain staff contact lists, office calendar, office closure notifications, order/send holiday cards, run errands, order staff business cards, etc.

  • Copying, binding of presentations

  • Be the back-up to the Office Operations Manager

  • Perform other tasks as directed

 

Requirements:

  • Proven experience as an Administrative Assistant or similar role

  • Strong organizational skills with the ability to prioritize tasks

  • Excellent customer service skills

  • Knowledge of office management systems and procedures

  • Ability to transcribe accurately and efficiently

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

 

Part-time (approximately 24-32 hours per week)

Pay = $20-25/hr

Meet Your Recruiter

Meegan Villa
President

Meegan Villa
President/Owner/Recruiter


As the owner of Proper Solutions, I never wanted to give up interacting and working with candidates. That's what I love to do! I am actively involved with many organization in the community and keep my ear to the ground to hear about job opportunities in the Coachella Valley. Please feel free to reach out via email meegan@propersolutions.biz I look forward to hearing from you!

 

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