Administrative/Accounting Assistant

Palm Desert, CA 92260

Posted: 06/24/2024 Industry: Admin/Clerical Job Number: 1684900

Job Description

Our client is looking for an Administrative/Accounting Assistant for a temporary assignment to perform a variety of technical administrative duties.

You must be familiar with travel reimbursements, processing purchase orders, have knowledge of AP/AR, payroll, and agendas. Must be proficient in Excel!

 

DUTIES/RESPONSIBILITIES:

  • Scheduling/Updating Calendars

  • Assists w/Managing Calendar

  • Records management (destruction of records and elimination of paper) for Dept.

  • Formatting/Proofing of Finance memo/staff reports/correspondence

  • Scheduling/Recording of meetings (mostly dark during summer)

  • Non-Profit Funding Program - administrative duties (process payments, review doc’s, follow up w/emails & calls)

  • Budget book compilation, posting, and creative work

  • Creating Contracts/Agreements/Amendments in Word and routing through DocuSign

  • Submitting requisitions, purchase orders and processing invoices for finance and CIP

  • Processing Task Orders, Work Orders

  • Processing payments for p-card, fed ex, phone, etc.

  • Travel reimbursement processing and booking conferences for finance team

  • Purchasing supplies for Finance and General Services

  • Mail Receiving and Distribution

  • Various finance projects/meetings

  • Support Finance Team with any administrative work, as time permits

  • Backup to Sr. Admin for Housing

 

 

QUALIFICATIONS:

Knowledge of:

  • Modern office management practices, procedures, technology, and computer equipment and applications, including word processing, database, and spreadsheet applications.

  • Record keeping and filing systems and methods.

  • Methods and practices of technical data research, analysis, and report preparation.

  • Basic business arithmetic and bookkeeping.

  • Business letter writing and the standard format for reports and correspondence.

  • Methods of preparing and processing various records, reports, forms, and other documents specific to assigned program, department, or division.

  • English usage, grammar, spelling, vocabulary, and punctuation.

  • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and staff.

 

Ability to:

  • Accurately and efficiently perform technical administrative work using independent judgment.

  • Gather, compile, interpret, summarize, and present administrative and technical information and data in an effective manner.

  • Prepare, review, and present reports and other correspondence and communications in a clear and concise manner.

  • Maintain accurate databases, records, and files.

  • Maintain confidentiality and be discreet in handling and processing sensitive information and data.

  • Compose correspondence and reports independently or from brief instructions.

  • Accurately perform arithmetic and financial computations.

  • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner.

  • Organize own work, set priorities, and meet critical time deadlines.

  • Effectively use computer systems, software, and modern business equipment to perform a variety of work tasks.

  • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.

  • Communicate effectively in English, both orally and in writing.

  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

 

Full-time: Monday – Friday

Pay = $28.44/hr

Meet Your Recruiter

Angela Wingfield
Office Manager/Recruiter

Angela Wingfield
Office Manager/Recruiter


I love working with job seekers! As the office manager for Proper Solutions, I wear many hats and recruiting is my favorite. Living in the Coachella Valley for the last 30+ years has allowed me to build relationships with many local business and leaders. Please feel free to reach out via email angela@propersolutions.biz I look forward to hearing from you!

 

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