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Our client is seeking a part-time/seasonal Administrative Assistant to support and assist general office activities and projects with administrative tasks. Provide customer service support and contact with homeowners and board members.

Skill Level:

• Strong administrative background with Microsoft office experience (Outlook, Word, Excel)

• Comfortable working in various online platforms to manage and maintain HOA business: Example: Zoom, Constant Contact, DwellingLive

Duties and Responsibilities:

• Maintain Master Homeowner Contact List with Mailing info

• Maintain email contacts in Constant Contact portal

• Use Constant Contact to prepare and send Eblasts

• Add and update content to community website (TBD) as needed

• Scan, download to save correspondence and other documents to existing Dropbox Cloud into appropriate folders

• Use email and community portal to process/track work orders and HOA projects

• Receive and process emails, phone calls and in person visits from owners to direct work orders to Vendors

• Schedule Vendors to perform work orders for HOA and owner exterior repairs

• Maintain accurate records of all work orders and progress

• Assist residents with HOA process for:

• Adding RFID system devices and new accounts for owners in DwellingLive

• Issuing and Tracking RV parking permits

• Provide ARC applications to committee and track progress

• Receive rental leases and keep track for gate access purposes

• Maintain master calendar for work orders, events, meetings, etc.

• Create, maintain and host all community zoom meetings including: Board meetings, town halls, committee meetings, etc.

•  Assist the General Manager with:

• Agenda and board packet preparation

• General note taking during meetings

• Scheduling

• Light project planning

• Office inventory

Part-time (18-24 hours per week)

Pay = $22-25/hr