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Our client is seeking a highly organized and detail-oriented Executive Personal Assistant. The ideal candidate will be proactive, efficient, and possess a strong background in administrative tasks, accounting, and general office management. You will assist in both personal and professional tasks to ensure smooth operations of the executive’s day-to-day activities.

Duties and Responsibilities:

• Provide administrative support, including but not limited to, filing, document organization, and correspondence.

• Open and sort mail, handling sensitive documents in a timely and secure manner.

• Maintain and update filing systems, ensuring easy access to important files and records.

• Schedule and coordinate appointments, including those with vendors such as plumbers, electricians, handymen, and more.

• Manage travel arrangements, including booking flights, accommodations, and transportation.

• Track and manage insurance policies and renewals.

• Assist with accounting tasks, including basic data entry and QuickBooks management.

• Maintain a high level of communication using email, phone, and other digital tools.

• Care for two cats, including feeding and general well-being.

Required Skills & Qualifications:

• Previous experience as an Office or Administrative Assistant.

• Proficient in Microsoft Excel and QuickBooks (experience with accounting a plus).

• Excellent typing skills and attention to detail.

• Strong organizational and multitasking abilities.

• Ability to effectively schedule appointments and coordinate travel plans.

• Comfortable using a smartphone and various apps for communication and scheduling.

• Dependable and trustworthy with the ability to maintain confidentiality.

• Experience caring for pets (preferably cats).

Additional Information:

• Competitive pay based on experience.

• A dynamic and supportive working environment.

• Opportunity to contribute to an executive’s success through efficient and organized assistance.

Pay = $25-30/hr