Our client is looking for a part-time Office Manager to join their team.

DUTIES AND RESPONSIBILITIES:

• Supervises custodian, office volunteers and custodial staff.

• Open and close the office Monday through Thursday from 9 a.m. to 4 p.m.

• Receives visitors to the church office and responds to needs.

• Provides secretarial support to pastoral staff.

• Handles telephone calls, voicemail and emails.

• Opens, dates and sorts incoming mail.

• Responds to individuals needing written communication. Composes letters or emails when requested by the pastoral staff. Sends letters or emails to all first-time visitors to the church in a timely manner.

• Maintains the master calendar, which includes church events and facility use.

• Prepares bulletin for Sunday worship service as well as special bulletins and announcements as needed. This process includes maintaining an up-to-date calendar of events; gathering and typing of bulletin information in designated format and proofreading for accuracy; obtaining pastoral approval; and copying, folding and compiling of weekly bulletin.

• Works with the Pastor to complete the PowerPoint materials for Sunday services.

• Prepares Annual Report and is responsible for setting reasonable deadlines for acquiring reports from the Session, Deacons and various committees and staff as well as assembling and copies reports for distribution.

• Prepares and submits all bills for payment by the bookkeeper. Places any checks into the safe. Ensures all timesheet payroll information is ready in a timely manner for the bookkeeper twice monthly. Tracks vacation and sick leave for applicable employees.

• Maintains office files in an orderly manner and prepares filing system directions for other users. Maintains records of membership and visitor attendance as well as member and non-member rosters and church directory.

• Maintains bulletin boards with current information.

• Provides inventory control for church and office supplies. Orders supplies as needed.

• Coordinates with the Buildings & Grounds Chair regarding any facility use requests from church members as well as from outside individuals and organizations. Provides Sexton or custodian with necessary setup information for special events and rentals. Prepares a Sexton or Custodian “work order” to facilitate payment per task separate from the Sundays.

• As requested by the Buildings & Grounds Chair, initiates bids on various projects, and contacts outside service workers for repairs and maintenance to facilities on church campus. Provides access to church buildings if needed.

• Updates the church’s website weekly. Use and edit social media on behalf of the church.

SKILLS AND QUALIFICATIONS:

• Basic computer skills including, but not limited to, Microsoft Word, Excel, Google Drive, Google Docs, Google Sheets, Google Sites, PowerPoint.

• Knowledge to operate and maintain regularly all office equipment and schedule service as required for all office equipment.

• Protect the reputation and integrity of others through strict confidentiality and demonstrate a high level of trust.

• Ability to communicate well, both verbally and in writing and keep abreast of church protocol.

• Three (3 ) years related experience and/or training.

• Requires passing criminal and sexual misconduct background checks.

Part-time: 20-25 hours per week

Pay = $25/hr