Our client, a local non-profit, has an immediate need for an Accounts Payable Coordinator. The Accounts Payable Coordinator processes all invoices and payments for all vendors on a routine basis, maintains all service contracts, and is responsible for check runs and reports on a weekly, monthly and annual basis.

DUTIES AND RESPONSIBILITIES:

• Process all invoices, purchase orders, packing slips for payment, and settle any disputes or discrepancies. Place all miscellaneous purchase orders.
• Be courteous while assisting clients and staff; and be professional in conduct and appearance at all times.
• Act as liaison between suppliers and the organization. Maintain positive relationships with vendors.
• Maintain and distribute all purchase orders, and verify that each has the proper approvals and authorizations.
• Code and enter invoices and work with the Controller for review and approval.
• Communicate with the COO on all payment requests and related issues for vendors.
• Prepare aged A/P reports for the COO as needed and on a timely basis.
• Research and reconcile vendor statements on routine or as needed basis.
• Maintain control and distribution of all company credit cards, including the VISA card. Reconcile the monthly statements and process for payment.
• Maintain all existing and new service contracts as needed.
• Prepare the weekly check run, or as needed, with the payment approval of the COO. Obtain the necessary signatures and mail or distribute checks.
• Prepare and submit the annual IRS 1099 forms to vendors and IRS. Obtain all required tax ID information from new vendors (W-9).
• Negotiate best prices, payment terms and fees with vendors/suppliers.
• Assist with processing of monthly client billing to IRC and DOR.
• Act as back-up to the G/L Clerk to disburse authorized petty cash requests.
• Become cross-trained in other job functions in the accounting department as directed by the Controller.
• Other duties as assigned.

REQUIREMENTS:

• Must have 1 to 2 years of accounts payable experience.
• High School Diploma or equivalent.
• Valid California Driver License/current insurance (if applicable)
• Proficient with data entry skills with Word, Outlook, Excel programs, Quick Books Accounting software plus 10 key calculator.
• Excellent verbal, writing and organizational skills.
• Ability to multi-task and meet deadlines.
• Attend all safety and required training classes

Monday Friday 8: 00 am to 4: 30 pm
Pay = $20/HR