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Our client, a local Country Club, is seeking an Accounting Assistant to prepare accurate financial documents, such as members' statements and bills, using Club accounting software. Fulfill collection of delinquent accounts assignment, per collection policy. Provide general office support, including but not limited to resolving member billing questions, answer phones and other member services. Assist Controller in areas as required.

REQUIRED QUALIFICATIONS/SKILLS

• Strong proficiency in Club accounting software (Jonas), all MS Office applications including Word and Excel.

• Switchboard operation

• All office equipment, keyboarding, proper telephone etiquette, proofreading, emailing, and preparing business correspondence

• Candidates must possess exceptional organizational and communication (verbal, listening, writing) skills.

• Excellent customer service and telephone etiquette skills are essential.

• Familiarity with Homeowner Associations and Club operations is preferred.

• Must be able to perform and/or manage multiple tasks, projects and priorities concurrently with a positive attitude and approach and possess a 'can do' attitude while interacting with others.

• Must act and dress professionally in the work environment.

DUTIES & RESPONSIBILITIES

ACCOUNTING

• Reconcile AIR with GL and other related balance sheet accounts monthly

• Update Cash Summary Sheet in Excel with deposits, deposit adjustments, and check register information

• Charge accounts with proper dates, services rendered and fees

• Produce monthly member statements

• Post daily receipts, download daily sales tickets, bill reciprocal charges, review for errors, adjustments and/or changes

• Record totals of income for Clubhouse and Golf operation sales

• Update cash flow spreadsheet for receipts, daily

• Record service charges/tips and Pro Shop business income in Excel spreadsheet for payroll processing twice monthly

• Bill Hole-in-One each time; submit check request to A/P for member payout

• Delete member accounts for sold homes when accounts have settled; store deleted members' files in storage

• Bill special assessments and annual charges for Golf, N/R Social, N/R Golf, Insurance

• Utilize BEO icon on desktop to access F&B BEO's to confirm all events are billed properly for entire month

• Prepare, collate & enter weekly bank deposits from all income sources

• File property transfer document in Unit/Lot file in storage

• Record member address and contact information and maintain accurate mailing addresses

• Set up new renter files and assign charge account numbers to Renters

• Maintain past renter records

• Input physical inventory into the accounting software

• Answer billing questions posed by members, renters and homeowners

• Cover for the receptionist when they are not present

• File financial reports

• Assist in entering work orders into the system

• Perform general office tasks as needed, such as mailings and filing, some typing, and assist fellow workers in mailing of Club materials to members/homeowners

SECURITY & COMPLIANCE

• Generate photo IDs for employees, vendors, domestic help

• Maintain digital photo ID record for employees, vendors, domestic help

• Verify golf cart insurance and issues golf cart stickers

• Verify car registrations and issuing car stickers to members

• Verify residential key storage and distribution program per SOP

• Responsible for issuing gate entry transmitters "clickers' to homeowners & tenants

• Order new "clickers" and auto stickers to support standard inventory levels

• Create a shared digital file of photo IDs between Admin and Security Gate

• Assist with preparations and production of annual membership roster

• Issue and maintains records of special permits such as vehicle and pet registration, as required by the association

COLLECTIONS

• Know and adhere to the Collection Policy and Internal Collection SOP

• Each Friday, identifies past due accounts and calls delinquent members

• Document all collection communications with members

• Produce monthly Aging Report in Excel

• Request updated delinquent report from G&G at Month End for Controller

• Provide delinquent member balances to G&G as requested

• Request monthly status report from Coachella Valley Collection Services

GENERAL OFFICE

• Greet visitors and direct to appropriate area or person

• General clerical duties include photocopying, emailing, fax and mailing, document retrieval

• Assist with monthly mailing

• Handle requests for information and data

• Develop and maintain written procedures for all functions falling under this job and as may be requested from time to time

OTHER FUNCTIONS AND RESPONSIBILITIES

• Assist entering work orders into the system as backup

• Assist in taking Clubhouse reservations as backup

• All employees are expected to perform any reasonable work requested that falls within the qualification but not specifically described

EXPERIENCE

• Knowledge of Jonas preferred

• Basic accounting (knowledge of debits, credits and functions of AIR)

• A/P and GL

• Understanding of homeowner associations and clubs

Full-time

Pay = $25-30/hr