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Our client is looking for an Administrative/Accounting Assistant for a temporary assignment to perform a variety of technical administrative duties.

You must be familiar with travel reimbursements, processing purchase orders, have knowledge of AP/AR, payroll, and agendas. Must be proficient in Excel!

DUTIES/RESPONSIBILITIES:

• Scheduling/Updating Calendars

• Assists w/Managing Calendar

• Records management (destruction of records and elimination of paper) for Dept.

• Formatting/Proofing of Finance memo/staff reports/correspondence

• Scheduling/Recording of meetings (mostly dark during summer)

• Non-Profit Funding Program - administrative duties (process payments, review doc’s, follow up w/emails & calls)

• Budget book compilation, posting, and creative work

• Creating Contracts/Agreements/Amendments in Word and routing through DocuSign

• Submitting requisitions, purchase orders and processing invoices for finance and CIP

• Processing Task Orders, Work Orders

• Processing payments for p-card, fed ex, phone, etc.

• Travel reimbursement processing and booking conferences for finance team

• Purchasing supplies for Finance and General Services

• Mail Receiving and Distribution

• Various finance projects/meetings

• Support Finance Team with any administrative work, as time permits

• Backup to Sr. Admin for Housing

QUALIFICATIONS:

Knowledge of:

• Modern office management practices, procedures, technology, and computer equipment and applications, including word processing, database, and spreadsheet applications.

• Record keeping and filing systems and methods.

• Methods and practices of technical data research, analysis, and report preparation.

• Basic business arithmetic and bookkeeping.

• Business letter writing and the standard format for reports and correspondence.

• Methods of preparing and processing various records, reports, forms, and other documents specific to assigned program, department, or division.

• English usage, grammar, spelling, vocabulary, and punctuation.

• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and staff.

Ability to:

• Accurately and efficiently perform technical administrative work using independent judgment.

• Gather, compile, interpret, summarize, and present administrative and technical information and data in an effective manner.

• Prepare, review, and present reports and other correspondence and communications in a clear and concise manner.

• Maintain accurate databases, records, and files.

• Maintain confidentiality and be discreet in handling and processing sensitive information and data.

• Compose correspondence and reports independently or from brief instructions.

• Accurately perform arithmetic and financial computations.

• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner.

• Organize own work, set priorities, and meet critical time deadlines.

• Effectively use computer systems, software, and modern business equipment to perform a variety of work tasks.

• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.

• Communicate effectively in English, both orally and in writing.

• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Full-time: Monday – Friday

Pay = $28.44/hr